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GDPR: Protect Data Inside-Out

GDPR: Protect Data Inside-Out

What is GDPR and what does it mean for your business?

The European Union’s General Data Protection Regulation (GDPR) is triggering a sea change in how organisations need to protect personal data, including data contained in email and contact databases. Regardless of your organisations physical location, you must be in GDPR compliance for EU resident personal data by May 2018.

Due to the volume of changes companies may have to make to their businesses practices, and the mechanisms they may have to implement to comply with the GDPR, industry leaders in online security are advising companies to prepare for the introduction of the regulation. By planning an “end-to-end data protection strategy” now, and evaluating the options available to implement that strategy, companies will be in a far more compliant position by the deadline next year.

Why data protection and email archiving must be part of the discussion

Organisations typically have multiple layers of security surrounding the database through firewalls, intrusion detection systems, and proper networking segmentation, hoping that attackers would not be able to reach the databases directly. However, as the traditional network perimeters are becoming blurry, and the number of people who have direct access to the databases is growing; it is becoming very important to directly secure databases. To shrink the attack surface, and reduce the number of ways in which attackers can reach the databases, it is extremely important to enforce security as close to the data as possible.

One of the challenges while assessing the nature of risks is to determine what to evaluate, because database applications typically contain several entry points from networks, operating systems, databases, and the application itself. Malicious intruders can exploit the weaknesses in any of those entry points. In addition, intruders could target employees and contractors that are responsible for using, managing, testing, and maintaining the system.

Organisations also need to consider how their systems are deployed including it being on the cloud, use of legacy applications where they may not have their source code, and dependency on third party test and development teams whether within the EU or outside.

Data Loss Protection capabilities are required to aid in the prevention of inadvertent data breaches, by blocking outgoing email, other messages and file movements that contain personal data that has not been protected by appropriate safeguards.

Email remains the main form of collaboration in organisations, with the average user receiving over 100 emails per day and sending 30. These emails and attachments could represent one of the most vulnerable points in the journey of data inside and outside a company’s network.

Secure email archiving mitigates the risk of unauthorised data exposure from both outside and inside the company by copying each email as it enters of leaves the mail server and encrypting it before storing it in a secure data centre.
If data sharing is carried out using email, then an archive could be used to help track who has received what. This information is needed to be able to comply with specific requests within the regulation.

What can you do to ensure your business complies?

To comply with the GDPR, businesses will have to review their existing systems for collecting, storing and processing personal data to ensure it is secure always. Risk assessments should be conducted, security measures implemented where necessary, and policies introduced to support new working practices and any modern technology.

Companies whose core activities are data collection, storage or processing should look to:

  • Establish a strong security strategy for personal and business data
  • Assess deployed security policies and privilege grants
  • Prevent inappropriate access to sensitive data
  • Detect suspicious behaviours
  • Protect data inside-out with maximum security

How you can leverage GDPR as a competitive advantage

Regardless of the industry sector your business operates in, it is likely to be impacted to some degree by GDPR.
We can turn the challenge into an opportunity, with solutions to make sure you have the specific security, privacy, and protection measures to ensure your organisation complies with GDPR – making your operations more agile and your organisation more competitive:

Find out more about the measures your company may have to take to become GDPR compliant by contacting us and speaking with one of our IT experts.

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The future of voice communications for businesses

Telephony Blog

Flexible, Scalable and Cost Effective – VoIP is the future of voice communications for businesses

When it comes to telephony, you need a solution that enables your staff to be as productive as possible, regardless of where they are working.

Now, more than ever, businesses are recognising the benefits of VoIP solutions. A cloud-based phone system can do wonders for productivity and customer service levels for all businesses, from small start-ups to Fortune 500 companies.
If you’re still on the fence about making the switch to a VoIP business phone system, this blog is here to present the benefits of the potential move.

We’ll explore how the flexibility, scalability and cost effectiveness of a VoIP cloud-based solution can contribute to your company’s continued success.

Flexible Business Communication

One of the most outstanding features of VoIP is that you can take your phone anywhere, plug it into the internet, and make and receive calls as if you were still sitting in your office. Whether you commute to another location on the other side of town or you are sitting in a hotel on the other side of the country, your business line will function normally.

In addition to this, using an SDT Communicator Soft Phone will also allow users to connect their desk phone to business devices such as a laptop, PC or mobile device. As well as delivering all the benefits of the traditional desk based system, this virtual offering provides a range of additional features including:

  • Video conferencing with scheduling and recording features.
  • Instant messaging for group chat, file sharing and desktop sharing.
  • Address book integration with popular clients.

Plus, much more…

Scale up and down

If you are looking for a scalable business communications solution, VoIP is a smart choice as it allows you to easily scale up (or down) the number of users or features needed while retaining the operational benefits.

This allows you to hire the employees you need during a busy season and still easily manage your system when you have a smaller workforce.

Cost Effectiveness

Compared to a traditional on-site phone system, a VoIP business phone system is a cost-effective alternative. VoIP business phone systems are hosted in the cloud, so there is no need to purchase expensive on-site equipment.

Also because all the technology used in this type of system is hosted in the cloud and managed by your provider, you won’t be responsible for any maintenance. This saves you time and money and ensures your system is always running at optimal levels. Your provider is also in charge of system upgrades, which means you’ll always have the most up-to-date technology available.

A complete communications service for your business

SDT specialise in providing individual solutions tailored to our clients’ specific requirements.

Our SDT Communicator is a state-of-the-art, feature rich communications solution for your business that offers seamless communication across fixed and mobile platforms. All managed via a simple to use online interface. We provide businesses with the appropriate tools and services to improve efficiency, embrace new technologies, minimise risks, increase security and reduce costs, all of which contribute to enhancing business growth.

If you want to find out more, our SDT Communicator brochure has got more details about how VoIP could change the way your business works.Organisations also need to consider how their systems are deployed including it being on the cloud, use of legacy applications where they may not have their source code, and dependency on third party test and development teams whether within the EU or outside.

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Cloud Solutions

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Cloud Computing

What is Cloud Computing? Cloud computing provides the means through which everything from computing power and cooling to computing infrastructure, telephony, applications, backup, disaster recovery and business continuity all of which can be delivered to you as a service wherever and whenever you need.

The primary and most attractive characteristic of cloud computing is elasticity; the ability to scale compute requirements up and down, together with the elimination of capital up-front costs and on-going hardware maintenance. This flexibility is what is attracting our clients to move to cloud computing.

We pride ourselves on being able to deliver full cloud services from basic backups to fully hosted servers and desktops, this we achieve through our dedicated data centre hosting company Hosts Unlimited.

Please contact us to discuss cost effective Cloud computing solutions to meet you business requirements.

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Business Connectivity

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At SDT, we understand how important it is to have high-speed connectivity direct to your office premises. Through our affiliated company Hosts Unlimited We offer a range of connectivity services to meet almost any business requirement.

We pride ourselves on being able to deliver connectivity when and where its needed, via our partners networks that spans across the UK. We can provide internet connections, layer 2 data centre connections, or even a dedicated private line between two office locations. By utilising our network and partnerships we can frequently reach those areas that traditional broadband is unable to.

Services that we can provide are:

  • Broadband
  • FTTC (Fibre To The Cabinet)
  • Leased Lines
  • EFM (Ethernet First Mile)
  • Layer 2 and MPLS circuits

Please contact us to discuss cost effective solutions to meet you business requirements.

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Get in touch with SDT Limited today by calling us on +44 (0)1344 870062
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